Short answer: the same core records as any business, bank statements, tax returns and existing debts, plus the records that show how an office gets paid: commission statements, collections or claims.
A Greenshore Lending article for Harrisonburg, Virginia law offices, insurance agencies and chiropractic and PT clinics: the core records lenders read, the trade-specific income records, how requirements change with the purpose, and a checklist.
The Direct Answer: Core Records Plus the Records That Show How You Get Paid
Every request starts from the same base: recent business bank statements, the latest business tax returns, often the owner's personal returns, a list of existing loans and leases, and the document behind the purpose, such as a quote, a purchase agreement or a lease. Offices add the records that explain their income, because an agency, a law office and a clinic are each paid on a different schedule.
Which records, and how many months or years, is each partner's choice. The lists below are what partners commonly ask for, not a fixed rule.
What Harrisonburg, VA Figures Show About These Offices
County Business Patterns counted 47 legal services establishments with paid employees in Harrisonburg, VA in 2023, 42 of them offices of lawyers; 25 insurance agencies and brokerages; and 55 offices of other health practitioners, the category for chiropractors and therapists. Small offices make up most of each group: 31 of the 47 legal establishments, 15 of the 25 agencies and 31 of the 55 practitioner offices had fewer than five employees.
Business Loan Requirements: Added Locations and Case Expenses for Chiropractic and PT Clinics
A clinic adds an accounts receivable aging report by payer, which shows how long claims take to pay and how reliably they close, and production or visit reports by provider. For an added location, the lease for the new space and the build-out bid; for equipment, the quote.
- Accounts receivable aging by payer.
- Visits or production by provider, by month.
- Payer mix: the share paid by insurers, by patients and by other sources.
- The lease, bid or quote behind the request.
What Do You Need to Qualify for a Business Loan? It Turns on Case Expenses and Collections
A law office is read through its collections: monthly fee collections, the mix of hourly, flat-fee and contingency work, and, for a firm that advances case costs, how those costs have been recovered in the past. A credit line for case expenses is reviewed on the firm's collection history rather than any single matter.
Client trust accounts are not business funds and are not part of a request. For a buyout or a practice purchase, the partnership agreement and the purchase agreement are added; law firm loans covers those.
Business Loan Documents List When a Shenandoah Valley Insurance Agency Is Hiring Producers
An agency is read through its commissions. Commission statements by carrier for the last two or three years show the size and steadiness of the book; retention figures show how much of it renews. For a producer hire, a hiring plan with expected new premium by month shows when the producer's commissions should cover the salary. Insurance agency loans has an invented example.
- Commission statements by carrier and line of business.
- Retention or renewal rates for the book.
- Carrier appointments and any production requirements.
- For a book purchase: the seller's statements and the purchase agreement.
Small Business Loan Requirements for Harrisonburg, VA Chiropractic and PT Clinics by Purpose
The purpose changes the list. An equipment request leans on the quote and the clinic's ability to carry the payment. A working capital request leans on bank statements and the aging report. A term loan for a practice purchase leans on several years of the seller's records and the buyer's own finances.
| Purpose | Records added to the core set |
|---|---|
| Equipment | Vendor quote, install date |
| Working capital or a line | Aging report, commission or collection history |
| Buying a practice, firm or book | Seller's returns and statements, purchase agreement |
| Added location or office move | Lease, build-out bid, opening plan |
Common Gaps That Slow a Review
A review can slow down when records do not line up, even when nothing is missing. The business name on the bank statements differs from the one on the tax return; the address on the professional license is an old one; the commission statements cover a different period from the bank statements; a loan that ended last year still appears on the debt list.
- Use the same legal business name on every document.
- Cover the same months across bank statements and income reports.
- Update the debt list so it shows only current obligations.
- Explain any large one-time deposit or withdrawal in a short note.
A short cover note that explains the purpose, the amount and how the payment will be made saves a partner from piecing it together from the records.
A Checklist Before an Office or Clinic Funding Request
- Gather recent business bank statements.
- Gather the latest business tax returns, and personal returns if asked.
- List existing loans, leases, lines and advances with payments.
- Add the income records for the trade: commissions, collections or aging by payer.
- Add the document behind the purpose: quote, agreement, lease or bid.
- Check that names and addresses match across every record.
Chiropractic practice loans, law firm loans and insurance agency loans cover each trade, and the Harrisonburg, VA business page has the city counts.
By Greenshore Lending · Updated
